Student Employment New Hire Forms

New Student Employees

If you are a new student employee and received a “Congratulations” of hire notice from our PeopleAdmin Applicant tracking system, please download the forms below. Please return the required forms back to the Office of Human Resources no later than 2 weeks before your start date. Once your forms have been reviewed and approved, your supervisor will receive a “Hire Approved” notice along with a time sheet for your assignment. Please do not begin working until the new hire process has been completed.

Returning Student Employees

If you are a returning student and unsure if you need to complete paperwork, please contact the Office of Human Resources at (909) 448-4076 or email  We will be able to verify if any additional paperwork is needed.

All forms are available for your convenience in the Office of Human Resources.

Form Form Action Comments
1)    Job Offer Form Required-Sign and Return Supervisor Signature is not required if applicant applied in the PeopleAdmin Applicant Tracking system.
2)    I9-Employment Required-Sign and Return

This form is auto-fillable.  You can fill out document online and print.  Some data entry fields auto populate on pages 1 & 2 to assist with the efficiency of  completing this form.    

Please read page 4.  You will need to provide one item from List A or a combination of one item from both List B and C at the time of hire.  Original documents will need to be verified in person by an HR representative.
3)    Form W-4 Required-Sign and Return Federal Tax Withholdings-If you have not worked on campus for a one year period, you are required to resubmit this form.
4)    EDD State of California DE 4 REV. 42 (1-14) Required-Sign and Return California State Tax Withholdings-If you have not worked on campus for a one year period, you are required to resubmit this form.
5)    Voluntary Equal Employment Opportunity Data Form Voluntary
6)    Student Employee Confidentiality Agreement Required-Sign and Return
7)    Conflict of Interest Policy Form Required-Sign and Return
8)    Drug and Alcohol Policy Required-Sign and Return
9)    Employee Emergency Contact Information Required-Sign and Return
10) Payroll Direct Deposit Form Voluntary If submitting this form for Direct Deposit, please include a “voided” check. Pay dates are the 10th and 26th of each month.  Checks are mailed the “MA” address in the system.  For Information on  delivery of check stubs, please see Student Employee Notice below*
11) Student Employment Workers Comp Memo Required-Sign and Return
12) Workers Compensation Benefits Voluntary
13) Work Related Injury Illness Procedures Retain for your Records
14) Legal Compliance Training Notice Retain for your Records If you are required to complete this training will receive a course invitation within two weeks via email.
15) Policy Against Discrimination and Harassment Retain for your Records
16) New Heath Insurance Market Coverage Retain for your Records
17) University Retirement Program Retain for your Records
18) Go Mobile Retain for your Records
19) Schools First Credit Union Retain for your Records

Student Employee Notice:

Effective with the August 26,2016 payroll, the University of La Verne employee pay checks will be printed and distributed by Automatic Data Processing (ADP).  If you are currently on direct deposit we ask that you confirm the routing and account numbers with your bank and notify us immediately if there are any changes to ensure there is no delay in receiving your funds.

If you currently receive paper checks, please note that you will no longer be able to pick them up from Student Accounts in Woody Hall.  All paper checks will be mailed out by ADP.  To ensure you receive your checks timely please confirm we have your mailing address correct in our system.  You can confirm this by either contacting us or logging into MyLaVerne and confirming your “MA” address.  Your current address should have address type of “MA” and no end date. 

Forms are also available in the Office of Human Resources.