Dissertation Guidelines

Link to Dissertation Forms (Graduate Academic Services)
Sample Dissertation Title Page (.doc)
Sample Dissertation Announcement (.doc)
Sample Dissertation Signature Page (.doc)

Dissertation Procedures
Recommendation for Dissertation Committee Form 1 Procedures
Approved List of Dissertation Chairs
Committee Travel
Questions on Style
Order of Dissertation
Approval of Formal Study Proposal Form 2 Procedures
IRB – Institutional Review Board
Do the Research
Approval for Oral Defense Date – Form 3 Procedures
Who sets up the Oral Defense
Policy for Participation in Commencement Ceremony
Logistical Arrangements Include
Oral Defense Approval Status Form 4 Procedures
Revisions and Manuscript Review After the Oral Defense
Producing the Dissertation: Printing and Paper
Final Approval with Dean’s Sign-off
Commencement Information
Continuous Registration
Inactive Status
Leave of Absence as an ABD
Extension of your 8 year time limit

Dissertation Guidelines for the Ed. D. Candidate
Doctoral Program in Organizational Leadership
Revised 7/12

Graduate Academic Services
Graduate Academic Services handles the Dissertation process, including forms and advising. Jo Nell Baker is the head of Graduate Academic Services, and can be reached at (909) 593-3511 x4504, or by email at jbaker@laverne.edu.

Mailing address:

1950 Third St.
La Verne, CA 91750

Office: 2nd and D Streets, next to Learning Enhancement Ctr.

Organizational Leadership Department (Ed.D.)

Mailing address:

1950 Third St.
La Verne, CA 91750
Office: Leo Hall Rm 101
Lourdes Jackson (Villanueva), x 4382 lvillanueva@laverne.edu
Mary F. Townsend, x 4378 mtownsend@laverne.edu

Lourdes and I can give you direction on any question you may have about the process. If we do not know the answer, we will direct you to the person who does.

Remember, these are your Dissertation Guidelines. This document has the latest information regarding the University processes and procedures as of 3-13-2012.

For a greater understanding and more comprehensive view of the dissertation process, review Dr. Carol Roberts’ book :

The dissertation journey: A practical and comprehensive guide to planning, writing, and defending your dissertation/ Carol M. Roberts
Includes bibliographical references and index.
ISBN 0-7619-3886-9 (cloth) – ISBN 0-7619-3887-7 (pbk.)

The Organizational Leadership Department and Graduate Academic Services prepared this book to help you with the logistics of the dissertation process. We welcome you to call anytime for clarification or further information.

Included Dissertation Forms
Please feel free to use the Dissertation Forms found at the Graduate Academic Services website.

The quality of a dissertation reflects both the individual candidate and the University of La Verne. For this reason, the faculty shares your desire to make the dissertation worthy of publishing. The guidelines will assist you in the design and conduct of the study and facilitate the content aspects of manuscript preparation. If you’ve had these guidelines for a long time, this website will always reflect the latest copy.

This dissertation process moves according to the following sequence:
1. Recommendations for Dissertation Committee Members (Form 1)
a. Writing Styles
2. Approval of Formal Study Proposal (Form 2)
3. IRB – Institutional Review Board
4. Do The Research
5. Approval for Oral Defense (Form 3)
6. Oral Defense Approval Status (Form 4)
7. Revisions and Manuscript Review
8. Final Approval with Dean’s Sign-off

These sequential steps must be followed in order. You, not the Dissertation Chair, are responsible for transmitting all forms and appropriate documentation to Graduate Academic Services as you proceed through the various segments of the dissertation process. Graduate Academic Services will not accept forms out of sequence; the office will not process one form if its predecessor has not arrived, i.e. Form 3, for example, will not be processed unless an appropriately signed Form 2 is found in your file. You must heed this mandate carefully; failure to do so could result in delay and frustration.

Recommendations for Dissertation Committee Members
After you have advanced to candidacy, you may recommend a dissertation committee. There are three members on each dissertation committee, with the chair being a member from the approved faculty list. The Dissertation Chair may include a fourth member to enrich the research in a meaningful way. You will first seek a Dissertation Chair and, in consultation with him/her, select two other committee members. It is recommended that one of the committee members is an active practitioner with an earned doctorate from an external, accredited institution and not be a graduate from this program. The department strongly recommends two, must represent academic areas related to the study. Each committee member will note his/her willingness to serve on the dissertation committee by signing the Dissertation Committee Form 1 which is then sent to Graduate Academic Services.
The Dean reserves the right to realign dissertation chair assignments based upon faculty load and availability. Graduate Academic Services will send you a letter designating the approved committee and will transmit contracts to the approved committee.
Approved chairs may not serve as members of the dissertation committee except when they are assigned as a mentor to a new chair. The chair is directly responsible for the quality of the approved research proposal, the research process, and the dissertation.


Allen, Stuart
Blow, Deborah
Der Karabetian, Aghop
DeVore, Doug
Drolet, Bonita
Giese, Dick
Goodall, Casey
Goor, Mark
Harvey, Tom
Hyatt, L.
Judson, Shawn
Magee, Sherry
Plutko, Greg
Poling, Barbara
Roberts, Carol

*This list is subject to change without notice.

Students who need help or suggestions about forming a committee and/or finding committee members may contact one of the Department of Organizational Leadership faculty members listed above. Call the department at 909-593-3511 x 4382 for a list of their contact information, topic specialty, and preferences which can be emailed directly.

Meetings may be held any way the committee deems necessary. Because the University does not pay for travel for committee meetings, much communication is done virtually or by phone, fax, and/or email. The university will pay for travel for the oral defense {one flight/one overnight (two overnights if no timely flight out)}. Contact the Organizational Leadership Department office at 909-593-3511 x 4382 for information regarding expenses. The expense report* and policies can be found on the University website: http://www.laverne.edu/resources-services/finance/ (click on expense report or travel expenditures policies).

*Remember, expense reports need to be turned in to the Department of Organizational Leadership with original receipts within 90 days of expenditures or they will not be reimbursed. Save all original receipts!

Questions dealing with style, format, copyrights, and other technical requirements of manuscript preparation are answered in the Department approved style manual. APA has been approved as the style manual to be used by Doctoral students at the University of La Verne. You need to be knowledgeable of the contents of the Manual as you write your dissertation.

APA Style – Publication Manual of the American Psychological Association, 6th ed. Washington, DC: American Psychological Association, 2010.

Turabian style may be used ONLY with the approval of your Dissertation Chair.

Turabian Style – Turabian, Kate L. (2007). A Manual for Writers of Term Papers, Theses
and Dissertations. (7th Edition). Chicago: University of Chicago Press is another option.

Frontispiece unnumbered*
(University of La Verne signature page)
Title Page unnumbered*
Copyright Page (if applicable) unnumbered*
Blank Page unnumbered*
Table of Contents lower case Roman numeral i.e. at the bottom middle of page v
List of lower case Roman numeral i.e. Figures/Illustrations at bottom middle of page vi
List of Tables lower case Roman numeral i.e. at bottom middle of page vii
Acknowledgments lower case Roman numeral i.e. at bottom middle of page viii
Dedication lower case Roman numeral i.e. at bottom middle of page ix
Epigraph lower case Roman numeral i.e. at bottom middle of page x
Chapter I Arabic numeral at bottom middle i.e. of page for beginning of chapters 1 and at top right for text Chapter II i.e. 10
Appendix (ces) i.e. 65
Bibliography i.e. 81
*Every page is counted but may or may not be numbered.

Chapters: Most dissertations contain 5 chapters. However, this may vary depending on the type of research.

Approval for Formal Study Proposal – Form 2
After the committee has been determined, you write a dissertation proposal, which is to be approved by the committee; once approved, Form 2 is signed. The approval (Form 2) is placed in your file in Graduate Academic Services. Form 2 requires the Dean’s approval before you may proceed to the next step and may not be submitted with Form 3.

IRB – Institutional Review Board for the Protection of Human Participants
The University of La Verne believes in the value of research involving human participants, and accepts an ethical responsibility for safeguarding their rights and welfare with due consideration to ethnic and cultural issues (Code of Federal Regulations, Title 45; Part 46, Department of Health and Human Services, Protection of Human Subjects, Revised, June 1, 1991).

According to the federal rules Title 45 (Code of Federal Regulations, Part 46) research is defined as “a systematic investigation, including research development, testing and evaluation, designated to develop or contribute to general knowledge. Activities which meet this definition constitute research for purposes of this policy, whether or not they are conducted or supported under a program which is considered research for other purposes. For example, some demonstration and service programs may include research activities.”

Human participant is defined as “a living individual about whom an investigator (whether professional or student) conducting research obtains (1) data through intervention or interaction with the person, or (2) identifiable private information.”

JULY 2013

The CEOL & University IRB:  All research involving human subjects requires the approval of the College of Education and Organizational Leadership Institutional Review Board (IRB) AND the University Institutional Review Board (IRB). All students planning dissertation research, regardless of the nature of that research, must submit an IRB application. The CEOL IRB consists of Drs. Doug DeVore, Adonay Montes, Linda DeLong and Denise Kennedy. The collection of data for exempt and expedited applications can take place after approval from the CEOL IRB Board as evidenced by email from the CEOL IRB Chair, Dr. Doug DeVore and emailed letter of approval from the University IRB Chair/Director, Dr. Marcia Godwin.

The University level IRB consists of seven representatives (Chair/Director, one member from each of the four colleges, a staff member, and a community member) and reviews all standard review applications. Collection of data for standard review applications may not take place until the University IRB’s concerns have been addressed and an approval letter issued by Dr. Godwin.

An exempt or expedited IRB application will typically take 2-3 weeks to be approved by the CEOL IRB, depending on the time of year (e.g. applications often peak about 4-6 months before graduation). If your study requires a standard review, it can take 4-8 weeks to be approved. Applications that are correctly completed tend to be processed quicker. Multiple rounds of corrections and review tend to delay applications.

The Process:

1)  After the dissertation committee approves your study at the Form 2 meeting (assuming you’re an Ed.D. student), the chair of the committee should write an email to the chair of the CEOL IRB, Doug DeVore (ddevore@laverne.edu) , informing him of that approval. Your IRB application will not be processed without this approval. (This step does not apply to faculty researchers.) You also are required to have completed IRB training, available at phrp.nihtraining.com. Organizational Leadership doctoral students typically experience this training as part of their research courses curriculum.

2)  You can access the IRB application forms at http://www.laverne.edu/academics/institutional-review-board/forms. Once downloaded, you can fill them out on your computer. The other forms and resources on that site will help you determine whether your study is subject to standard, expedited or exempt review. Organizational Leadership doctoral students will find a “Tips” document for completing the application posted on the Community page.

3) After filling out the application the researcher, will then e-mail the following as attachments to Dr. DeVore at ddevore@laverne.edu:

a) IRB Action Form;

c) letter of invitation to subjects;

d) informed consent form;

e) copy of the instrument (questionnaire, interview protocol or other data collection instrument);

f) in the case of copyrighted instruments, a copy of the permission for use;

g) and letters of permission from organizations where research will be conducted, if necessary. If any permissions are still pending, please not that on your application. (Your approval will have a condition that permissions will be forwarded to the IRB before beginning research. Sometimes organizations will ask for the IRB approval letter before providing their permission.

4) All forms should be in Word document format, if possible, to allow the CEOL IRB Chair to make simple edits/changes rather than sending it back to the applicant and causing a time delay.  Each file should be named as IRB.Surname.Form.doc. An example would be IRB.Smith.Application.doc.  You may combine documents into one Word file such as the application, consent form, letter of invitation, etc.  However, some hard copy documents, such as copyright instruments, may be scanned to PDF or included in your Word document as images (e.g. from a screen capture/print) in the appendices.

5) As the CEOL IRB Chair, Dr. DeVore will check for completion and send the packet by e-mail to his colleagues on the CEOL IRB for their examination. The board will then meet by conference call to discuss the application. They usually meet twice a month. Dr. DeVore will relay the CEOL IRB’s decision to both the researcher and the dissertation chair via email.

6) In the case of a standard review, the CEOL IRB reviews your application and may request revisions. Then the University IRB committee will review the application. They will need enough time to allow all members of the University IRB to review the application and the proposed treatment of human subjects. The University IRB prefers to receive standard reviews at the beginning of the month and usually schedules meetings the third Thursday of the month. In the case of expedited review, the CEOL IRB will review your application and when the application is approved an email will be sent to applicant. will issue the letter of approval. In the case of an exempt review, the CEOL IRB determines or confirms the exemption and issues an email to applicant for approval.

Note: For all types of applications, the University IRB approval letter from Dr. Godwin will be sent after final review and the approval by the University IRB. This letter of approval from the ULV IRB will include your study’s assigned number. Keep the letter for future reference. You will include a copy of the letter in an appendix of your dissertation and specifically list it in your table of contents.

Other Information:

1)       Initial questions should be directed to Dr. DeVore, ddevore@laverne.edu. Until you have received approval from the CEOL IRB, the University IRB will not have any record of your application.

2)       Do not worry about signatures of the applicant or the advisor. The assumption will be that the student has submitted the form. The dissertation chair’s approval e-mail message to the Dr. DeVore, ddevore@laverne.edu, is accepted in lieu of his/her signature on the application.  The email needs to state: “­_______ (student name) has my permission to submit his/her IRB application”.

3)       Informed consent forms signed by subjects are required in expedited and standard review studies. An exhibit of the form to be given to participants is all that is needed for the application process. In the case of online questionnaires, an informed consent can be “Accepted” instead of signed.

4)       Where the researcher is using a copyrighted instrument, either a copy of the purchase order or a letter granting permission to use it is required. If using an instrument used by a previous dissertation researcher, a letter of permission must also be submitted.

5)       The purpose of the digital application is to speed up the process. Sending a hard copy will only slow down the process.

6)       Do not use the ULV logo on any document. To do so signifies it as an official University document. You are important, but you are not conducting official University research.

7)       Clarify that you are a doctoral student in any document (does not apply for faculty research). Do not suggest that you are a representative of the University.

Approval for Oral Defense Date – Form 3
You work with your committee writing and revising drafts until all three members of the committee agree that the dissertation has reached final draft state and is ready for oral defense. The dissertation copy submitted to Graduate Academic Services prior to the oral defense must be bound. The binding should allow the document to be opened all the way and laid flat. Using a plastic spiral (comb) binding is a good way to bind the document.

Who Sets Up My Oral Defense?

In collaboration, the Dissertation Chair, committee members, and you decide the date, place and time of the oral defense. It is preferable for the oral defense to be held on the University campus but not necessary if there is a need to do otherwise.

It is your responsibility to make all logistical arrangements associated with the oral defense. These arrangements must be completed at least two weeks in advance of the defense. Never assume that equipment will be available in the room scheduled for the presentation.

Policy for Participation in Commencement Ceremony

Prior to April 1 of the year of Commencement:
1) Student must have completion of, or enrollment in all program courses and requirements,
2) Student must have submitted Form 3 requesting approval for the oral defense of the dissertation and required documents.

Prior to May 1 of the year of Commencement:
1)Student must have successful defense of the dissertation.

The graduate application must be submitted to the Graduate Academic Services Office. It can be found at this website: http://sites.laverne.edu/graduate-academic-services/

The cap and gown order form can also be found on line at the commencement website.

These forms may also be obtained by contacting Graduate Academic Services, Jo Nell Baker at 909-593-3511 x 4504.

Logistical arrangements include:
Scheduling the date, time, and room for the oral defense. (http://library.laverne.edu/room-reservations.php for Wilson Library Rooms)
Arranging for all equipment needs through the campus Office of Information and Technology (x4130) if the defense will be held on the University of La Verne campus. Most classrooms are smart rooms and have a projector set up and already installed but you should confirm this at the time of reservations. If the defense is to be held off campus, you should discuss your equipment needs with your Dissertation Chair. Equipment needed might include overhead projector, screen, whiteboard, chalkboard, slide projector, video monitor/and player, and/or computer equipment.
Assuring that all slides and/or photocopies are accurate and complete before the presentation – resources needed to create additional transparencies or copies may not be available you on the day of the defense. Remember, all equipment and materials for the oral defense are your responsibility.
The Graduate Academic Services Office must receive Dissertation Form 3 – Approval for Oral Defense, and accompanying documents at least two weeks prior to the date chosen for your defense.

Oral Defense Approval Status – Form 4
Graduate Academic Services will distribute the announcement of the oral defense among graduate faculty members on campus.

At the defense, you should provide:
a) a copy of Form 4, and
b) two copies of the Signature Page;

A unanimous vote of all committee members is required to pass the oral defense. At the conclusion of the oral defense, you may be:
1) passed with no revisions necessary,
2) passed with minor revisions,
3) passed with major revisions,
4) continued to another oral defense date due to the significance of the required changes, or
5) failed, with recommended follow-up action.

Revisions and Manuscript Review After the Oral Defense
The following steps after the Oral Defense of the Dissertation will expedite the final signing of the dissertation by the Dean within the one-year time limit from the date of the Oral Defense.
1. Submit Form 4 to Graduate Academic Services Office.
2. Be sure to have your Dissertation Chair and Committee Members sign two originals of the signature page. These pages will be held by the Dissertation Chair until all revisions are completed.
3. You will most likely have minor or major manuscript revisions to make. Make the changes in your dissertation as agreed upon by your committee at the oral defense. Submit to the Chair and Committee as specified at the Oral Defense.
4. Once your committee has approved your revisions, type the dissertation in its final form following APA or Turabian format with Dissertation Chair approval and the University of La Verne Dissertation Guidelines. Follow the order in this booklet for the dissertation.
5. Submit the following to the Graduate Academic Services Office:
a) One copy of the dissertation – unbound on plain paper
b) Two original signature pages with committee signatures.

The University of La Verne requires that the original of the final dissertation be typed on high quality typewriter or electronically processed on a word processor or computer that yields clear, dark, letter or laser-quality copy. Material from machines that produce dot matrix is not acceptable.
The type may be either pica or elite and most consist of upper and lower case letters. The right margins should be ragged, not justified.

Electronically processed material should be submitted in a 12-point size, preferably in Courier or a Roman-style font (e.g., Times) or a straightforward, sans-serif type (e.g., Helvetica). Script or elaborate, fancy type fonts are not acceptable. It is important to select a highly-legible font that holds up well to production. The dissertation will be photographically reduced and micro-fiched during the publication process. The clarity and readability of the original is critical to the success of this process.

The paper on which the dissertation is produced should be bright white, twenty-four (24) pound cotton (at least 25%) fiber bond. Erasable bond paper is unacceptable as the typed material may be erased with a common rubber eraser.

Laser printers are acceptable, but the style manual must be followed with regard to such features as size of type, bold face, options, italics, centering, and underlining.

At this point, your dissertation will be forwarded to the manuscript reviewer for final review. Expect that the reader will have your dissertation a minimum of two weeks, sometimes longer, depending on the volume of documents being submitted. Graduate Academic Services will return your dissertation to you for required corrections after the reading.
If the revisions are major, the APA/Turabian review will have to be redone after you make the necessary changes. The first review is complimentary. If the reviewer finds major errors and requests a second manuscript review, an additional $100.00 reviewer fee must accompany the revised copy. Since, in this circumstance, the dissertation will undergo a second reading and further correction, only one unbound copy and the pages showing marked corrections needs to be resubmitted. A third or fourth review may require even higher reviewer fees.

Final Approval with Dean’s sign-off
When the final corrections are complete, submit the following items to Graduate Academic Services:
a. All pages marked by the manuscript reviewer
b. One original and a high quality copy of the finalized dissertation
c. Dissertation fee made payable to University of La Verne. (See current University of La Verne Catalog or call Graduate Academic Services for amount)
d. Cashiers check or money order (if copyright claim is desired). Make the cashiers’ check or money order in the amount listed in the booklet payable to PQIL.
e. Microfilm Form with the following:
1. Title page ( no date)
2. Abstract – 8 ½ X 11 – 350 words or less, two copies. The abstract will be reproduced by ProQuest exactly as it is received.

When the Dean signs the signature pages, grade change reports for 698a and 698b are sent to the Registrar’s Office to complete the credits for the doctoral program. This completes the dissertation process, and the doctoral degree will be posted if all financial obligations to the University are fulfilled and all other program requirements are met.

Commencement Information
The ceremony is a combined Hooding Luncheon and Commencement Ceremony. As part of the ceremony, you receive your doctoral hood as a gift from the Organizational Leadership Department for attaining your doctorate. The event is generally held at an off campus location such as the Sheraton Fairplex Hotel Ballroom. This activity is orchestrated by Mary F. Townsend, Department Administrator and the staff. It is usually held on the Saturday before Memorial Day, beginning at 11:30 a.m. and continuing until approximately 3:30 p.m. It consists of Ed.D. Doctoral graduates only. It is attended by faculty, graduates, families, and friends. The President and other university officials are there to confer degrees and to celebrate in the festivities.

There are a maximum number of guests you may invite, depending on the size of the graduating class. Extra seats are given on a first come, first serve basis, after all graduate initial responses have been received. During this celebration you will have lunch with your guests and then process to receive your doctoral hood. You will have a one minute moment at the microphone and proceed to your seat. Once graduates receive their hoods, and have been
conferred by the President, you will recess for pictures and be on your way.

Contact will be made via email and telephone after April 1, when all graduate applications have been processed. Be sure to update your contact information with the Organizational Leadership Office after your oral defense and/or if it changes anytime before graduation. The department phone number is 909-593-3511, x4382.

Policies – Continuous Registration, Inactivation, Leave of Absence, Reinstatement/Readmission, Extensions, and Re-entry

a. Continuous Registration/Enrollment for doctoral students, now ABD’ students (All But Dissertation):
If you have not completed the dissertation by the end of your third year in the program, you are required to register for Continuation of Dissertation each semester until all requirements for the degree are complete, all substantive and format revisions have been made, and the dissertation is signed off by the Dean.

Example: After your 6th semester, ie (Spring) if your dissertation is not complete, including rewrites and Dean’s sign off by the end of August, you will need to register for Continuous Enrollment for the Fall term. If the dissertation is not complete by the end of January, you will need to register for the Spring term. Registration for this course is done directly with Graduate Academic Services; no on-line registration is available.

This enrollment fee covers additional program costs involved in completing requirements, dissertation advisement, library services, and administrative costs. There is no financial aid available for this fee. Please check with Graduate Academic Services for current fees as your fees for the first year are different than for the 2nd , 3rd, and so forth.

b. Inactive Status:
In accordance with University policy, if you allow your continuous registration to lapse for four consecutive semesters you will be placed on inactive status. (Graduate Academic Services will send you a 30 day warning letter prior to inactivation.) This means your dissertation committee, if constituted, will dissolve, and all other services will cease. If you would like to be reinstated, you will need to apply for Re-admission to the program as per the following policy.

c. Re-admission/Reinstatement Policy:
If you have missed the eight year time limit or you have been inactivated you must appeal for readmission to the program. You may be required to retake 18 units of coursework which would include 698a and b. If the appeal is granted, you will receive three years beyond the eight-year time limit to complete the additional coursework and the dissertation. The following conditions must be met:
1. All coursework has been completed (except 698a/b) with a 3.0 GPA.
2. There are no outstanding IP’s (except 698a and b).
3. You are not financially delinquent including all previous Continuous Enrollment Registrations.
4. Two letters of support from doctoral faculty who are familiar with your work.
5. A letter from you explaining why the program was not completed initially, and what factors would lead to your successful completion if readmitted.
6. A new application form along with the application fee.

Your current transcripts will be evaluated to determine what previous coursework, if any, will be accepted if you are allowed to re-enter the Ed.D. program. You are obligated to meet the program requirements outlined in the current catalog at the time of readmission.

d. Leave of Absence as an ABD:
You may apply to the department for a leave of absence under extenuating circumstances from dissertation study for one semester and you may appeal to extend to a 2nd semester under certain conditions. The leave must be supported in writing by the Department Chair in order to be valid. You cannot have any outstanding tuition balance when applying. Complete the Leave of Absence form located on the following website: http://sites.laverne.edu/registrar/services/forms-for-download Print it out and return it to Graduate Academic Services (not Academic Advising-for Undergrads/Masters) for processing. During the leave of absence, you will remain in active status (ie. the leave still counts against the 8 year time limit given to complete the program),
but no tuition will be charged. Following a leave of absence, you must resume continuous registration until the dissertation is complete and signed off by the Dean. Please note that no retroactive leave will be granted by the department.

e. Extension of your 8 year time limit:
If your dissertation is not complete by the end of your 8 year time limit, the program faculty will review a request for an extension of one year beyond the 8th only if the following conditions have been met:
1. All coursework has been completed,
2. There are no outstanding IP’s (except EDMT 698a and b),
3. You have been advanced to candidacy and have completed forms 1 and 2 (formed a committee and have an approved proposal) and are currently making significant progress on the dissertation as verified by the dissertation chair.
4. You are not financially delinquent, including registration for all outstanding semesters you may have missed in Continuous Enrollment.

If you do not have an approval on your proposal (Form 2), you may appeal for an extension but may be required to take more coursework.

Extension Procedure:
A completed Graduate Appeal Form (found on this website: http://sites.laverne.edu/graduate-academic-services/ )must be submitted to the Ed.D. Department for approval. Upon approval, the appeal is sent to the Graduate Appeals Committee for final review. If not supported by the Department, you may apply for re-entry to the program.

The extension is for one year beyond the 8 year time limit only. Extensions beyond the 9th year must be reviewed and approved by the Vice President of Academic Affairs.

f. Re-entry Policy
If you are nearing your 8 year time limit and do not meet the criteria in set in the Extension of 8 year time limit Policy” above, you may appeal to re-enter the doctoral program. A minimum of one year of full time enrollment (18 units) will be required. Additional coursework or demonstration of competency may be required by the program in order to secure the program’s support for the appeal. If you can provide evidence that represents currency in your field of study the minimum may be reduced. If the appeal is granted, you will receive three years beyond the 8 year time limit to complete the added coursework and the dissertation.

The program will review a request for re-entry only if the following conditions are met:
1. All coursework is complete (except 698a/b)
2. There are no outstanding IP’s (except 698a and b)
3. You are not financial delinquent including all Continuous Enrollment.

Re-entry Procedures:
1. You must submit a graduate appeal: http://sites.laverne.edu/graduate-academic-services/ to the Organizational Leadership Department.
2. Upon review, the department will indicate how much coursework, if any, in addition to the 18 units, will need to be repeated and what evidence will be required to demonstrate currency in the field. If supported, the appeal, including additional requirements and pertinent information will be sent to the Graduate Academic Services office.
3. The Graduate Academic Services office will submit the appeal to the Graduate Appeals Committee for decision.

Remember, these guidelines are subject to change at any time. Contact the department office or Graduate Academic Services if you have any questions. Thank you and Happy Dissertation!