Used to determine if an individual or sole proprietorship is an Independent Contractor or an Employee.
The IRS has guidelines in determining if a worker is an independent contractor or an employee (publication 1779, https://www.irs.gov). To ensure that the University follows IRS guidelines for correctly classifying Independent Contractors vs an Employee, the Independent Contractor Pre-Hire Questionnaire was created.
If an individual or sole proprietor is incorrectly classified as a contractor and should have been classified as an employee, this would put the University at risk of being accessed penalties and fines for the misclassification in addition to paying back benefits that would have been paid if the individual should have been treated as an employee.
When should the Independent Contractor Pre-Hire Questionnaire be completed?
The questionnaire needs to be completed when requesting services to be rendered by an individual or sole proprietor. This form needs to be completed once each fiscal year for an individual or sole proprietor. If there will be more than one payment request for the same payee throughout the fiscal year a copy of the questionnaire form needs to be attached to the check request if a check request is submitted. This form does not replace any forms that Risk Management requires. Please refer to the Risk Management website.