W9 Form (www.irs.gov)
Used to gather and record the taxpayer’s name, tax identification number, federal tax classification and certification of information provided from the taxpayer. The University has to have a W9 on file for each vendor.
When is the W9 Form Required?
The W9 form is required when a new vendor (vendor and W9 are not on file in Accounts Payable) is going to be used. The form can be found at www.irs.gov. If you are not sure if a vendor and W9 are on file in Accounts Payable, contact the staff in Accounts Payable at x4111, x4112 or x4116. The W9 Form (when required) needs to be attached to the check request or requisition that will be submitted to Accounts Payable. If a check request or requisition is submitted to Accounts Payable and the vendor and W9 are not on file in Accounts Payable, this will delay payment and delay placing an order with a vendor.