Instructors can submit grades online once the term officially ends (always on a Sunday) and for eight days thereafter (always on a Monday). You will be sent an email each term that you teach to inform you of the online grading period.
Before Enter the Grades
For security reasons, there is a 30-minute time limit on the grade entry page, so you will need to have your grades fully calculated and ready to enter when you log into the system.
Begin Online Grading
After logging on to “MyLaVerne”, click on the “Faculty Services” icon. From the “Faculty Services” menu, click on “Final Grades.”
Select A Term
Select the term for the grades you wish to enter from the pull-down menu. Click the “Submit” button.
Select A CRN
Select the CRN for the course you wish to grade from the pull-down menu. (All of courses you are currently teaching should be on the list. If a course does not display, please contact the Registrar’s Office or your local campus.) Click the “Submit” Button.
Enter Your Grades
Next to each student’s name under the “Grade” column, you will see a drop down menu that will be set to “None” as long as you have not previously logged in and given the student a grade. To enter a grade for a student, click on the drop down menu and select the grade the student has earned by clicking on that grade. When you have entered the correct grade for that student, go on to the next student and repeat the process.
Submit Your Grades
By scrolling to the bottom of the page and pressing the “Submit” button, you can save the grades you have recorded for your students. Note: If you have more than one page of students, you MUST submit the grades on the first page BEFORE you move on to the second page or the grades entered on the first page will NOT be saved. To go to the next page, click on the next numerical “Record Set” link. Likewise, you can go back to a previous page by clicking on the previous numerical “Record Set” link. Before changing from one record set to another, please submit the grades you have entered on the current page to avoid any potential data loss.
In addition to letter grades, all of the special grade options you can enter on a paper grade sheet can be entered online according to the following guidelines:
- CRD/NCR: This grade option is used for courses designated CRD/NCR or for students who have opted for the CRD/NCR option in a letter grade course. If students have opted to receive a CRD/NCR grade, only CRD, NCR and the special grade options will appear.
- INC: Incomplete grades should be used for students when special circumstances make the submission of a final grade impossible. Before entering a grade of INC for a student, you must submit an online Incomplete Contract for that student. The system will reject “INC” grades that are entered prior to the submission of the Incomplete Contract. To submit an Incomplete Contract, return to the “Faculty Services” menu and click on the “Submit Incomplete Contract” link. After you select a term and a course, a page featuring a drop down menu containing the names of all the students currently registered in the course will display. Select the appropriate student from the list and push the “Submit” button. A page will display showing the student’s name, the course number and the course title at the top and all of the required sections for a standard Incomplete Contract beneath that information. If the student has completed any sections of the Incomplete Contract online, the information entered by the student will appear in the appropriate fields. Faculty members may edit any information provided by the student. To complete the contract, fill out the relevant information and push the “Accept” button at the bottom of the page. You will have an option to print a copy of contract for your records after you “Accept” the contract. Once you have submitted an Incomplete Contract for the student, you can return to your Final Grades list and enter the “INC” grade for the student in question.
- IP: In Progress grades are reserved for directed and independent studies, field work, senior projects or graduate culminating activities where the completion date is beyond the end of the term of registration.
- WF: Withdraw Failing grades should be used to indicate that a student stopped attending the course without processing an official withdrawal. The WF will count as a failing grade towards cumulative GPA. To be eligible for the WF grade, students must have stopped attending class prior to the last day that withdrawal is permitted (during the first 60% of the term). For each WF grade you must indicate the student’s last date of attendance in the “Last Attend Date” column. Students who stop attending after 60% of the term has passed should be issued the grade of “F”.
Complete The Process
After you have graded all the students and clicked on the “Submit” button, you will see a screen that says, “The changes you made were saved successfully.” To print a confirmation sheet showing all of the grades you have submitted for this course, click on the “Submitted Grades” link at the top of the page.
If you have further courses to grade, you may scroll down to the bottom of the page and click on the “CRN selection” link to pull up the grade sheet for another class. If you are completely finished entering grades, log out by scrolling up and clicking on the “Exit” button in the top right-hand corner of the page. After you have exited the system, please close your browser to protect the privacy of your students.
Change A Grade
Until grades are processed by the Registrar, you can go into the system and make any necessary changes to a grade you have submitted simply by using the drop down menu to select a new grade and clicking “Submit”. When grades have been processed, the “N” in the “Rolled” column will change to a “Y” and no further changes to student grades will be allowed by the system. To make grade changes after grades are rolled you must complete a “Grade Change” form and submit it to the Registrar’s Office.