It is the student’s responsibility to officially notify the Registrar, or the regional campus where the student is enrolled, if he or she withdraws from classes at any point during the semester or term. Failure to attend class or informing the instructor does not constitute official withdrawal from a course. Students who have received (or whose accounts have been credited with) financial aid funds will have these funds returned to the appropriate financial aid programs before any refunds will be issued to the student. Policies and procedures on withdrawal are covered in the “Tuition Credits/Refunds” section below as well as in the sections entitled “Withdrawal from La Verne by Financial Aid Recipients” and “Withdrawal from the University” in the catalog.
Room and Board Refunds.
Refunds for the residence halls will be made according to the terms and conditions outlined on the Residence Hall License Agreement. The amount of refund will be determined by the Housing Office. Board refunds during the Fall, Winter and Spring terms/semesters will be calculated on a prorated basis. There will be no refunds for January Interterm.
To be eligible for tuition credit(s), a student must complete a Program Change Form, online drop or online withdrawal before the tuition credit deadline for the semester or term. The date of withdrawal for purposes of tuition credit shall be the date on which the Office of the Registrar (or the office of the student’s regional campus) receives the official Program Change Form or the date of the online withdrawal. Tuition credits will only be granted for students who officially drop or withdraw in writing before the deadline. If eligible, a refund will be generated within14 days of the date your student account reflects a credit status. Checks are mailed to your mailing address.
Tuition Refund/Credit Policy
Students who drop their class(es) through the end of the add/drop period are eligible for 100% refund of tuition and fees. Student who withdraw from class(es) 7 business day from the end of he add/drop period are eligible for 75% refund of tuitin charged. Students who withdraw from their class(es) 7 business days from the end of the 75% refund period are eligible for 50% refund of tuition charged. Courses that are less than seven weeks are not eligible for a 50% refund. The tuition refund policies for dismissal and suspension are the same as for voluntary withdrawal.
Students who receive federal financial aid are subject to a pro-rata return of federal funds through the 60% period of each term or semester, as described in the Withdrawal from the La Verne by Financial Aid Recipients section of the catalog. The 60% period is calculated by dividing the number of days enrolled in the term by the total number of days within the term. The amount of funds that must be returned is determined by dividing the number of days in the term or semester that the student was not enrolled by the total number of days in the term or semester. The Financial Aid Office will calculate the amount of the refund to the financial aid programs.
If a student drops classes after the tuition credit period, but before the 60% period of a term, the student will be charged for the entire amount of tuition, but a prorated portion of the financial aid will be returned to the Title IV Program.
Petitions to the stated policy, for medical reasons or reasons beyond the control of the students, should be in writing and addressed to the Director of Student Accounts. Any exceptions to the policy must also be approved by the Associate Vice President of Finance.
A student who is eligible for a refund due to excess financial aid and who uses a credit card to pay any and all of his or her tuition and fess will have a refund processed to his or her credit card up to the amount of the payment. This policy applies to all credit card transactions, regardless of the order of payment. Any credit over the amount paid by credit card will be processed through direct deposit or paper check.
Delinquent Payment of Tuition
La Verne reserves the right to refuse a diploma or a transcript to any student or former student who is delinquent in the payment of any promissory note given in payment of any tuition, costs, or fees. Financial holds are placed on the transcripts of students with delinquent accounts, and no transcripts or diplomas will be issued for such students until the holds have been removed. Students who have not met their financial obligations at the beginning or completion of a semester of enrollment may be withdrawn automatically from all courses in that semester/term. The University reserves the right to request prepayment before allowing registration for future terms.
Unpaid balances at the end of each semester may become interest bearing at the rate of 10% per annum. Interest on the outstanding balance may be computed and added monthly to the amount due. However, if the balance is outstanding for more than 180 days, the interest rate may escalate to 15% per annum.
If it becomes necessary for the University to seek collection help and/or initiate legal proceedings to collect unpaid accounts. The student may be responsible for all legal fees incurred.